Villa Academy - 2010-11 Volunteer Opportunities

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2010-2011 Volunteer Opportunities

Volunteers are one of Villa Academy’s most valuable resources. As we work together, our diverse backgrounds blend to create new enthusiasm and ideas that shape the character of our school community. The stronger the community, the more benefits our children receive. Please commit yourself in some way to help accomplish our goals for the upcoming year. We cannot do it without everyone’s help!

Parent participation makes a difference!

A complete description of each committee and activity is listed. For more information, or if you have any questions, please contact a Parent Association Chairperson or Faculty/Staff coordinator listed. Please place a check on each committee or activity for which you wish to volunteer. Indicate day and time availability where noted. You will be contacted by the appropriate Parent Association Chairperson or Faculty/Staff coordinator.

Please select and submit your choices by July 31, 2010. Any questions regarding this form? Contact Nicole Collora at

For the safety of our children, and in accordance with the Archdiocese of Seattle, background checks will be requested of all volunteers.

Fields in red are required. Your name: Your email address: Your phone number: Please enter Student Name(s) and grade(s). Student's name: 2010-11 Grade: Student's name: 2010-11 Grade: Student's name: 2010-11 Grade: Student's name: 2010-11 Grade: Student's name: 2010-11 Grade:
Parent Association Fundraising

	Gift Wrap Sale Chair: Jeanne Birmingham This is the parent association’s largest fundraising activity and is instrumental in funding our Faculty/Staff Grant Program. The committee is in charge of publicity, orders and money collection, and order distribution. Timeframe: Prep work early August, sale runs mid September-early October Time commitment: Co-chairs: 50+ hours; Volunteers: 1 - 3 hours.
	Sweatshirt Sales Chair: Holly Johnson Villa sweatshirts are available for purchase in person at the Back-to-School sale on the first day of school and by order throughout the year. This committee manages the sale, including setup and cashiering, and fills orders weekly the rest of the year. Timeframe: ongoing Time commitment: Chair: 20 hours; Sale Volunteers: 4 hours; Weekly Order Volunteers: 1 hour per month
	School Photos Co-Chairs: Wendy Gibbons and Jules Runacres Individual and class photos are taken in mid-September. The committee coordinates the event with administration, contacts photography studios, prepares materials and publicity, and staffs the actual photo shoots. Timeframe: Class photo day, individual picture day (September), re-takes (October) Time commitment: Chair: 40 hours; Volunteers: 1 - 3 hours
	Wreath & Garland Sale Chair: Alison Aleinikoff Take orders and organize deliveries to the school for parent pick up in early December. This committee handles all coordination with administration, publicity, money collection, delivery, and pick-up. Timeframe: November/December Time commitment: Chair: 20 hours; Volunteers: 2 hours per shift over 3 days. Volunteers also needed first week of December for pick-up shifts.
	Box Tops Chair: Paula Hlastala Collect General Mills box tops for reimbursement. Chair coordinates regular notices in Monday Memo, collects box tops and submits for reimbursement. Staff the “Box Top” store on noted free dress days. Timeframe: Ongoing Time commitment: Chair: 8 hours/month; Volunteers: 2-3 hours at lunch on “store” days.
	School Spirit Merchandise Co-Chairs: Lendy Vail and Shonagh Pleas Order and market Villa logo items such as hats, water bottles, commuter cups, blankets, pens, etc. Timeframe: Ongoing Time commitment: Chair and Volunteers: hours vary.
Parent Association Events

	Back to School Coffee Chair: Gina Baffico This first day of school event is held in the Parlor for all parents. The committee coordinates with the school cafeteria staff for food and organizes supplies, flowers, set-up and clean-up. Timeframe: Event is the morning of the first day of school Time commitment: Chair: 2 - 3 hours; Volunteers: 1 - 2 hours.
	Back to School Faculty & Staff Lunch Chair: Johnese Spisso The Parent Association hosts a lunch for the faculty/staff during the In-Service days in late August/early September. The committee coordinates the lunch with the school cafeteria staff and organizes set-up, serving and clean-up. Timeframe: The week before school starts Time commitment: Chair: 3-5 hours; Volunteers: 2 - 3 hours.
	Open House Co-Chairs: Jennifer Roberts and Nancy Holder There are two Open House events each year that serve as one of the primary marketing tools for the school. The chair works closely with the Admission Director to procure volunteers and supplies, help plan refreshments, and coordinate set-up and clean-up. Volunteers serve as tour guides and answer questions of prospective parents. Training is provided. Timeframe: November & January Open Houses Time commitment: Co-Chairs: 10 - 15 hours; Volunteers: 3 - 4 hours per Open House. Need 20 Tour Guides.
	Parent Education Chair: Alexa Crawford Committee provides educational and resource support for parents through events such as book discussion groups, speakers, workshops, and website information. Timeframe: Planning starts before end of current school year for events starting as early as September/October. Ideally one event per trimester. Time commitment: Chair: 10-20 hours; Volunteers: hours vary.
	Faculty/Staff Appreciation Committee Co-Chairs: Gina Hampson and Laurie Blattner Recognize and thank the faculty and staff throughout the year, including an annual lunch. Lots of volunteers needed! Timeframe: Ongoing with annual luncheon occurring in 2nd trimester Time commitment: Volunteers: hours vary.
	Graduation Barbeque & Reception (7th Grade Parents) Arrange and execute the social part of graduation. The committee procures flowers, supplies and refreshments, hosts the events, and organizes set-up and clean-up. Check here if you wish to Chair the Graduation BBQ Committee. Timeframe: 3rd trimester/graduation week Time commitment: Chairs: 5-10 hours each; Volunteers: 1-3 hours.
Parent Association School Committees

	Lunchroom Volunteers Chair: Paula Blume Help serve food in the lunchroom every other week. This is a fun way to be with your kids and meet new parents! Hours between 10:45am and 1:00pm, followed by a free lunch. Note: Due to popularity, returning parents have priority, and first applicants receive remainder of openings. Returning parents attend May orientation and new parents attend September orientation with the Chef. Timeframe: Ongoing Time commitment: Volunteers: one lunch shift every other week from 10:45am to 1:00pm. If volunteering, please enter days desired (M, Tu, W, Th, F):
	Playground Assistant Chair: Kendall Frazier Assist faculty/staff with lunchtime lower school playground supervision. Training provided/required Timeframe: Ongoing Time commitment: Volunteers: once or twice a month. 11:50 am -12:45 pm Please specify frequency:1/mo or 2/mo If volunteering, please enter days available (M, Tu, W, Th, F):
Preschool and Lower School Room Parents Co-Chairs: Stacy Aymond and Emily Toni
	Party Coordinator/Parent Community Rep Plan and coordinate volunteers for class parties. Facilitate parent gatherings to build community throughout the school year and work with auction committee to build enthusiasm and attendance for the auction. Attend monthly Parent Association meetings. Timeframe: Ongoing Time commitment: 20 hours (1-2 hrs/mo) If volunteering, please enter grade level:
	Auction Project Coordinator Coordinate the student created class auction project due in mid-January. Timeframe: Ongoing Time commitment: 20 hours total If volunteering, please enter grade level:
	Teacher Support Recruit and schedule classroom volunteers per teacher's direction throughout the school year. Timeframe: Ongoing Time commitment: 20 hours (1-2 hrs/mo) If volunteering, please enter grade level:
Middle School Room Parents Co-Chairs: Stacy Aymond and Emily Toni
	Parent Community Rep Facilitate parent gatherings to build community throughout the school year and work with auction committee to build enthusiasm and attendance for the auction. Attend monthly Parent Association meetings. Timeframe: Ongoing Time commitment: 20 hours (1-2 hrs/mo) If volunteering, please enter grade level:
	Auction Project Coordinator Coordinate the student created class auction project due in mid-January. Timeframe: Ongoing Time commitment: 20 hours total If volunteering, please enter grade level:
	Teacher Support Recruit and schedule classroom volunteers per teacher's direction throughout the school year. Timeframe: Ongoing Time commitment: 20 hours (1-2 hrs/mo) If volunteering, please enter grade level:
Parent Association Support

	Parents in Prayer Chair: Geri Henling This group meets once a month in the chapel. A prayer book is made available in the hallway outside the chapel for anyone to sign and ask for remembrance. Time commitment: Your choice.
	Parent Lounge Keep the Parent Lounge tidy, maintain, update and recycle material. (Areas include bulletin boards, parenting materials, books and resources, community events, and high school information.) The lounge offers parents a place to conduct a meeting, use the phone, to relax, enjoy a cup of coffee. Check here if you wish to chair the Parent Lounge Committee. Timeframe: ongoing Time commitment: Chair: 5 hours or as needed throughout the year.
	Lost and Found Co-Chairs: Alisa Artis and Holly Johnson Collect, organize, and house items left at school in the Lost and Found closets located on the first floor. Coordinate donation of unclaimed items once a trimester. Timeframe: Ongoing Time commitment: Chair and Volunteers: 3 hours every 2 weeks.
	Uniform Exchange Chair: Susan Lee Organize the storage room used to house outgrown uniforms donated by Villa families. Timeframe: Ongoing Time commitment: Volunteer: 1 hour a week.
Sports and Clubs

	CYO Sports Coaches Contact: Athletic Director Coach seasonal sports with two practices and one game per week. A fun way to get to know the families and students at the Villa. Timeframe: Fall - soccer and cross-country; Winter - basketball; Spring - volleyball, baseball, track and field. Time commitment: Volunteers: 4 hours per week per season. Please specify sport(s) desired: Soccer Cross-Country Basketball Volleyball Baseball Track and Field
	CYO Parent Booster Group Contact: Athletic Director Assist in the recruitment and development of coaches, uniform and equipment management, review of user fees, communications with parents, fundraising and general support of CYO athletics. Timeframe: Ongoing Time commitment: 2-4 hrs/mo
	Chess Club Schedule teachers, practice of chess, and tournaments. The clubs are broken into Beginning, Intermediate, and Advanced groups. Timeframe: September to April Time commitment: Coordinators: 80 - 100 hours; Volunteers: hours vary but volunteers are needed every week to encourage and assist students grades K-2. Knowledge of chess is helpful, but not necessary.
	Math Club This committee arranges meetings, competitions and teachers. Timeframe: Yearlong Time commitment: Volunteers: hours vary.
Main Office and Health Screening

	Substitute Receptionist Contact: Anne Terry Main Office substitue receptionist. Timeframe: Ongoing Time commitment: Mondays from 11am to 1pm; other days as needed.
	Health Screening Contact: Anne Terry Students are checked annually. Assist with vision, and hearing checks from 8:30am - 1pm. 7 volunteers per day are needed. Timeframe:Two Wednesdays in January. Time commitment: Volunteers: 4½hour block per day (some flexibility).
Development Office

	Auction Committee Chair: Krissy Grey Sign up to help 2011 Auction Chair Krissy Grey with any number of fun tasks. Please select the checkbox for the area(s) you are interested in and you will be contacted with more information this summer/fall. Theme Development/Decorations Auction Marketing Guest Recruitment Registration and Check-out (night of) Other “night of” volunteer roles (e.g. volunteer coordinator, silent auction worker, live auction recorder) Setup Cleanup
	Annual Fund Phone-a-thon Contact: Brigette Quichocho Gather in the parlor with an enthusiastic team of Villa Academy supporters to call fellow parents and encourage them to give to our school’s biggest and most essential fundraising campaign - the Annual Fund. Dinner and beverages provided! Timeframe: 6:30-8:30pm on a weekday night in October Time commitment: 2 hours
	Development Office Mailings Contact: Brigette Quichocho Help the Development staff fold/stuff/stamp/seal various mailings throughout the year
Specialist Classroom & General School Support

	Poinsettia Sale Contact: Christine Joulain The sale benefits the trip to France. The volunteer would be responsible for contacting Molbak’s for poinsettia prices (in November), make an order flyer that will go in the Monday Memo (and write some info about the fundraiser), keep track of the orders on an Excel sheet and coordinate delivery Early December. It does not require much time at all. All the flyers, forms, Monday Memo forms and Excel Sheets from the previous years can be used. Timeframe: November/December Time commitment: Volunteer: 5 hours
	Art Displays (K through 8th Grade) Assist in developing displays of students’ work. Change display for a grade level once every 4-6 weeks. Please sign up by grade level. Chair: Laura Riccio Timeframe: Every 4-6 weeks throughout school year Time commitment: 1-2 hours every 4-6 weeks If volunteering, please enter grade level:
	Computer Lab Display Contact: Elizabeth O’Neil Put up student work for display. Timeframe: Every 2 weeks throught the year. Time commitment: 1.5 hours every two weeks
	Kindergarten Computer Classroom Contact: Elizabeth O’Neil Help Kindergarten children learn basic computer skills. Timeframe: Ongoing Time commitment: Volunteers: 1 - 3 hours per week throughout the school year. May want to “job share” with another parent.
	Science Helpers Assist faculty with science activities in the classroom and in science resource centers. Timeframe: Ongoing Time commitment: Volunteers: on call basis as needs arise please sign up by grade level If volunteering, please enter grade level:
	Spanish Classroom - (6th - 8th Grades) Contact: Teresa Woodward No Spanish knowledge required: Assist with photocopying materials, seasonal projects, games, and cooking - help with set-up and during class. Some Spanish knowledge required: help with Spanish language games, conversations, and assist in group activities. Timeframe:Ongoing Time commitment: Volunteers: on call basis, possibly on weekly basis for copying, as needed. No Spanish Knowledge Some Spanish Knowledge
	Emergency Preparedness Committee Contact: Cynthia Wright Assist with emergency drills (fire, earthquake, etc.). Re-supply first aid backpacks, supply barrels, and the emergency container. Timeframe: Ongoing Time commitment: Volunteers: 6-8 hours, flexible, extra hours as needs arise.
	Wellness Committee Chairs: Anne KennedySupport Wellness at Villa Academy by sharing your interest in and knowledge of one or more of the following areas: nutrition education, physical education, health & safety education, social and emotional wellness, and/or environmental stewardship. Timeframe: Ongoing Time commitment: Two hours per month, plus a bi-monthly committee meeting.
	Photographer For student life (academic, performances, and extra curricular). Take pictures of classroom activities, special projects, plays and performances, field trips, etc. Timeframe: Ongoing Time commitment: Volunteers: on call basis as needs arise.
Villa Library

	Book Fair Volunteers Contact: Karen Strand (Fall/Spring) Offer support at these important five-day fundraising events that help maintain and build the library collection. Helpers are needed for two-hour shifts during book fair hours. Timeframe: Fall Book Fair is tentatively October during Conference Week Spring Book Fair is late March or April Time commitment: Volunteers: hours vary - morning or afternoon shifts. Fall Spring
	Shelving Volunteer Contact: Karen Strand Volunteers assist the librarians with the important task of shelving books and maintaining bookshelf order. Schedule specifics will be determined based on volunteer availability. Timeframe: Ongoing Time commitment: Volunteers: approximately 1 hour once a week or 1 hour twice a month.
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Specialist Classroom & General School Support

Villa Library